Registry office


Birth Declarations
Birth Declarations

Birth Declarations          

Where to declare births
Any birth occurring within the limits of the City of Thessaloniki must be declared at the Thessaloniki Registry.

When to declare births

Birth declarations must be submitted within ten (10) calendar days from the date of birth (date of labour).
The above deadline applies for the municipal registration of a child born within wedlock in accordance with Article 15 of the Municipalities and Communities Code (KDK).

Late declaration (under Article 49 of Law 4144/2013)

– Births declared between the 11th (eleventh) and 100th (hundredth) day after the birth carry a €100 fine.

– Births declared after the 100th (hundredth) day carry a €300 fine.

The above fines are paid following a decision by the Secretary-General for Decentralised Administration.

Who declares the birth
The birth may be declared by the following individuals: A parent (father, mother), the physician, the midwife, and any third party that attended the labour.

Supporting documents required for the birth declaration

  1. For Greek citizens

– Birth document issued by the hospital or clinic, prepared and signed by the obstetrician, the clinic or hospital, and the individual who provided the information for the preparation of the birth declaration.

– Act designating the surname of offspring, which must have been completed prior to the wedding or the parents’ Civil Union.

– Family status certificates for both parents.

– Registry wedding act of the parents.

– Identity cards of the parents.

– Tax Registration Number (AFM) and Social Security Number (AMKA) for both parents. Should either number not be available, a solemn declaration to this effect must be submitted.

– Whether they are covered by an Insurance Agency.

  1. For third-country nationals

– Birth document issued by the hospital or clinic, prepared and signed by the obstetrician, the clinic or hospital, and the individual who provided the information for the preparation of the birth declaration.

– Passports of both parents

– Tax Registration Number (AFM) and Social Security Number (AMKA) for both parents. Should either number not be available, a solemn declaration to this effect must be submitted.

– Whether they are covered by an Insurance Agency.

– Registry wedding act of the parents, officially translated **.

– Family status certificate, parents, officially translated **.

Municipal Registration
The municipal registration of the 1st child requires the presence of both parents before the Registrar of the region where the relevant Registry act is drawn up, within ten (10) calendar days from the date of birth. Otherwise, the child is entered under the father’s portion.

Declaration to the Municipal Registry
The birth is declared electronically by the Service via the DIDIL system, therefore the declarant does not need to be present at the Municipal Registry in person.

Tel. Nos: 2313 317202, 2313 317203, 2313 317210, 2313 317204 ,2313317503 Fax Nos: 2313 317513 & 2313317514

** Foreign language certificates must be translated by the translation Service of the Greek Ministry of Foreign Affairs or the corresponding Greek consular authority in the country where the certificate was issued, or by a Greek attorney, or by a translator who has graduated from the Department of Foreign Languages, Translation and Interpreting of the Ionian University, and not by translation firms.

Naming Declarations
Naming Declarations

Where the child’s name is given
At the Registry where the birth was declared or at the place of residence of the parents, who must attend in person.

Who declares the name-giving
The name-giving is declared by both parents or just one, who must have written authorization from the other parent, lawfully certified for authenticity of signature.

The written authorization must state the given name that the parents wish to give to their child.  ( authorization template )

Supporting documents required for the name-giving declaration.

  • Police-issued Identity Cards of both parents
  • Written authorization (if only one parent visits the Registry) which must indicate the name of the child.

The following are required in the case of third-country citizens:

  • Passports of both parents
  • Residence permits of both parents
  • In the case of declaration by one parent authorised by the other, lawful certification of authenticity of signature, including, among other things, the name of the child in Greek and Latin characters.

Declaration to the Municipal Registry
The name-giving is declared electronically by the Service via the DIDIL system, therefore the declarant does not need to be present at the Municipal Registry in person

Tel. Nos: 2313 317202, 2313317210, 2313317203, 2313317503, 2313317204
Fax No: 2313317513,514

Baptism Declarations
Baptism Declarations

ATTENTION: Only religion is entered in the Registry by declaring the baptism (Articles 25 & 26 of Law 344/76). The name is declared only by name-giving, for which both parents must be present, even if a baptism took place. If a parent is unable to be physically present at the Registry, an authorisation by the parent must be provided, lawfully certified for authenticity of signature (authorization template).

Where baptisms are declared
Baptisms are declared:

  1. at the Registry where the birth was declared or
  2. at the Registry where the ceremony took place.  In cases of third-country citizens not born in Greece, the baptism is declared at the Registry where the ceremony took place.

When the baptism is declared
According to Law 4144/2013, there is no fine or deadline for the declaration of a baptism; however, baptisms must be declared within a reasonable period of time in order for the child’s civil status to be up to date.

Who declares the baptism
The baptism may be declared by the following individuals: The child’s parents, the godparent, the baptised individual (provided he or she is over 14 years of age), as well as blood relatives up to the third degree, or a third party with special power of attorney drawn up by a notary public.

Supporting documents required for the baptism declaration

  • Baptism Declaration, prepared by the Priest who conducted the ceremony, signed by the priest, the two parents and the godparent.
  • Identity card of the declarant or, in the case of a third-country citizen, passport and residence permit.

Declaration to the Municipal Registry
The baptism is declared electronically by the Service via the DIDIL system, therefore the declarant does not need to be present at the Municipal Registry in person.

 

Tel. Nos: 2313 317202, 2313317210, 2313317203, 2313317503, 2313317204
Fax Nos: 2313 317513 & 2313317514

Marriage Declarations - Solemnisation
Marriage Declarations - Solemnisation

Where marriages are declared
Any marriage occurring within the limits of the City of Thessaloniki, whether a religious ceremony or a civil union, must be declared to the Thessaloniki Registry

When the marriage is declared
Timely declaration: Within 40 (forty) calendar days from the wedding ceremony.

Late declaration:

  • Marriages declared between the 41st (forty first) and 130th (one hundred thirtieth) carry a €100 fine.
  • Marriages declared after the 130th day carry a €300 fine.

The above fines are paid following a decision by the Secretary-General for Decentralized Administration.

 

Who declares the marriage
The individuals who may declare the marriage are both spouses or one of the two spousesor a third party with a power of attorney drawn up by a notary public.

Supporting documents required for the marriage declaration

  • The marriage declaration, prepared by the Priest who conducted the wedding ceremony or the Mayor (in the case of civil union), signed by the Priest or the Mayor and by the two spouses.
  • Identity cards of the two spouses or passports (in the case of third-country citizens with a certified residence permit).
  • Birth certificates issued within the preceding three months (in the case of third-country citizens, this document must be officially translated *).
  • Tax Registration Number (AFM) and Social Security Number (AMKA) for both parents.
  • Should either number not be available, a solemn declaration to this effect must be submitted.
  • Whether they are covered by an Insurance Agency.
  • Act designating the surname of offspring, issued by the Church or by the Municipality.

 

SOLEMNISATION OF CIVIL MARRIAGE

The solemnization of the civil marriage is declared:

– At the Registry where the civil marriage was conducted and declared

– or at the Registry to which the church where the Religious Ceremony was held is subject –

(In this case, a Solemnisation Report is prepared and sent to the Registry where the Civil

Marriage was declared. The Civil Marriage Registry Act must also be submitted).

Supporting documents required for the Solemnisation of the marriage.

  • The marriage declaration, prepared by the Priest who conducted the wedding ceremony
  • Identity cards of the two spouses or passports (in the case of third-country citizens with a certified residence permit).

Declaration to the Municipal Registry
The marriage is declared electronically by the Service via the DIDIL system, therefore the declarant does not need to be present at the Municipal Registry in person.

Tel. Nos: 2313 317487, 2313 317229
Fax Nos: 2313 317513-14

 

* Foreign language certificates must be translated by the translation Service of the Greek Ministry of Foreign Affairs or the corresponding Greek consular authority in the country where the certificate was issued, or by a Greek attorney, or by a translator who has graduated from the Department of Foreign Languages, Translation and Interpreting of the Ionian University, and not by translation firms.

Civil Union Declarations
Civil Union Declarations

Civil Unions are declared at the Registry of the place of residence of the two individuals or at the place of residence of one of the two (when they reside in different Municipalities).

Who declares the Civil Union
The civil union may be declared by either of the two individuals or any third party with special power of attorney drawn up by a notary public.

Supporting documents required for the civil union declaration.

  • Civil Union (original document).
  • Identity Cards of both individuals.
  • Tax Registration Number (AFM) and Social Security Number (AMKA) for both individuals. Should either number not be available, a solemn declaration to this effect must be submitted.
  • Whether they are covered by an Insurance Agency.
  • Birth certificates issued within the preceding three months (in the case of third-country citizens, this document must be officially translated *).

Tel. Nos: 2313 317487, 2313 317229 Fax Nos: 2313 317513 & 2313 317514

* Foreign language certificates must be translated by the translation Service of the Greek Ministry of Foreign Affairs or the corresponding Greek consular authority in the country where the certificate was issued, or by a Greek attorney, or by a translator who has graduated from the Department of Foreign Languages, Translation and Interpreting of the Ionian University, and not by translation firms.

Death Declarations
Death Declarations

Where deaths are declared
Deaths are declared at the Registry of the place of death or the Registry of the place of burial. 

When deaths are declares
A death must be declared within 24 hours of its occurrence. After the 24-hour period, the individual declaring the death must submit a solemn declaration stating that “The deceased was not interred before the declaration of the occurrence to the Registry”. If the deceased has been interred, this may only be declared by court judgment (State Legal Council opinion No 132/2016). 

Who declares the death
The death may be declared by the following individuals: The closest relatives of the deceased, any third party present at the time of death, the Funeral Home responsible for the undertaking of the deceased or an employee of that Funeral Home (specially authorised).

Supporting documents required for the death declaration

  1. Medical certificate of death, lawfully certified for authenticity of the signature of the Physician certifying the death.  The certificates must be fully completed and all fields are considered prerequisite. (template of death declaration form).
  2. Police-issued identity card of the declarant.
  3. The police-issued identity card of the deceased (in the case of a third-country resident, passport) or attestation of loss thereof.
  4. Should the interring take place at a cemetery beyond the limits of the City of Thessaloniki and if the death occurred within the limits of the City of Thessaloniki, the interring fee payment receipt is required.

Declaration to the Municipal Registry

The death is declared electronically by the Service via the DIDIL system, therefore the declarant does not need to be present at the Municipal Registry in person.
 

Tel. Nos: 2313 317504, 2313 317485
Fax Nos: 2313 317513 & 2313 317514

Types of copies of Registry Acts issued